Privacy Policy

Flexyble (“we”, “us”, or “our”) operates the Flexyble website and platform located at joinflexyble.com. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service to apply for flex work opportunities.

If you have any questions about this Privacy Policy, please contact us at legal@joinflexyble.com.

We collect information that you provide directly to us during the application process, including:

• Contact Information: Name, email address, and phone number
• Professional Information: Previous work experience history and LinkedIn URL
• Application Information: Any other information required in order to process your application

This information is collected through our application forms, which may be hosted by third-party processors including Tally.so, as well as directly by us.

We use the information we collect to:

• Determine your suitability to join as a flex worker
• Notify you regarding flex work opportunities that match your profile and qualifications
• Process and manage your application
• Communicate with you about your application status

You have the ability to opt out of notifications regarding opportunities at any time by:

• Clicking the unsubscribe link in any email communication
• Informing an agent if contacted over telephony

All application and assessment data — including any video and audio recordings captured as part of the assessment process — is securely stored for a period of 365 days from the date of submission. After this period, the data is automatically and permanently deleted from our systems.

During the retention period, your data is encrypted at rest and in transit and is accessible only to authorised personnel for the purpose of evaluating your suitability for flex work opportunities.

You may request the deletion of your application and assessment data at any time — regardless of the 365-day retention period — by contacting us at legal@joinflexyble.com.

Deletion requests will be fulfilled within 30 days of receipt. Once deleted, your data cannot be recovered and any in-progress application or assessment will be permanently removed.

Your information is collected and processed by third-party service providers on our behalf, including:

• Tally.so — Application form hosting and data collection

We ensure that all third-party processors comply with applicable data protection laws and maintain appropriate security measures. We do not sell your personal information to third parties.

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

If you are subject to GDPR (EU/UK) or equivalent regulations (such as CCPA in California), you have certain rights regarding your personal data:

• Right of Access: You may request a copy of the personal data we hold about you
• Right to Rectification: You may request correction of inaccurate or incomplete information
• Right to Erasure: You may request deletion of your personal data, subject to legal obligations
• Right to Restrict Processing: You may request we limit how we use your data
• Right to Data Portability: You may request your data in a structured, commonly used format
• Right to Object: You may object to our processing of your personal data based on legitimate interests
• Right to Withdraw Consent: Where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact us at legal@joinflexyble.com. We will respond to your request within one month (or as required by applicable law).

We use cookies and similar tracking technologies to improve your experience on our website. The following table details the cookies and tracking pixels we use:

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our website.

In addition to the third-party services listed above, the Flexyble platform uses internal, first-party cookies strictly for functional purposes. These include:

• Session management: Maintaining your logged-in state and session continuity across pages
• Assessment progress: Tracking your position within a multi-step assessment so you can resume where you left off
• Application state: Preserving form data during the application process to prevent accidental data loss

These cookies are not used for advertising, profiling, or any form of cross-site tracking. They are not shared with third parties and exist solely to ensure the platform functions correctly.

We may update this Privacy Policy at any time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the “Last Updated” date. You are advised to review this Privacy Policy periodically for any changes.

If you have any questions about this Privacy Policy, please contact us at legal@joinflexyble.com.

This Privacy Policy is governed by English & Welsh Law.